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Position Description

The Accounting Operations & Support Coordinator plays a critical role in ensuring CORAL’s financial operations run smoothly, accurately, and efficiently. This position is responsible for managing accounts payable, overseeing company credit card and expense processes, and serving as a reliable, service-oriented resource to staff across the organization.

This role is both detail-oriented and highly collaborative—supporting day-to-day financial transactions while reinforcing strong internal controls, compliance, and consistency across teams. The Coordinator works closely with staff across departments to ensure expenses are properly documented, coded, and aligned with organizational policies and grant requirements.

The ideal candidate is highly organized, systems-savvy, and proactive, with a strong commitment to accuracy and a demonstrated ability to provide excellent internal customer service. This position is foundational to the Finance team and contributes directly to CORAL’s ability to operate effectively and responsibly.

Primary Duties and Responsibilities

Accounting Operations (50%) 

  • Process all vendor invoices and payments through bill.com, ensuring accuracy, completeness, and timeliness.
  • Review invoices for appropriate approvals, and supporting documentation.
  • Manage payment workflows through systems such as Bill.com and Sage Intacct.
  • Maintain vendor records, including W-9 collection and 1099 tracking.
  • Support month-end close activities, including reconciliations and documentation.
  • Process incoming mail virtually, notifying fundraising teams, and reconciling deposits to ensure delivery.

Contract Management (25%)

  • Administer company credit card program, including issuance, monitoring, and compliance.
  • Review and reconcile credit card transactions in Expensify.
  •  Ensure receipts and documentation meet organizational and audit standards.
  •  Follow up on missing, incomplete, or non-compliant expense submissions.
  • Support staff in submitting and correcting expense reports.
  • Ensure that reimbursements are processed through Bill.com and that credit card reports feed properly to the GL.

Internal Support & Systems Coordination (10%)

  • Serve as a primary point of contact for staff on finance-related processes and questions.
  • Serve as primary CORAL contact managing main phone line forwarding calls to the appropriate staff. Managing Main CORAL [email protected] to insure the right staff address questions.
  • Provide clear, timely, and supportive guidance on policies and procedures.
  • Assist with onboarding staff on expense management and payment systems.
  • Collaborate with the Finance team to improve workflows, systems, and internal controls.
  • Support data accuracy and integration across financial systems.

Qualifications & Experience

  • Bachelor’s degree in accounting, finance, or related field, or equivalent experience.
  • 2–5 years of experience in accounting, bookkeeping, or finance operations.
  • Strong understanding of accounts payable and expense management processes.
  • Familiarity with expense management tools (e.g., Expensify, Bill.com) preferred.
  • High attention to detail and commitment to accuracy.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Experience with accounting systems (e.g., Sage Intacct) preferred.
  •  Strong customer service orientation with a responsive, solutions-focused approach.
  •  Excellent communication skills with the ability to explain processes clearly to non-finance staff.
  • Collaborative and supportive team player who builds trust across departments.
  • Strong written and verbal communication skills.
  • Comfortable working in a remote, distributed team environment.
  • Proficiency in Google Workspace and financial systems.
  • High level of integrity and discretion in handling financial information.
  • Commitment to CORAL’s mission and values.

Compensation and Work Schedule

This is a full-time exempt position compensated within a salary range of $53,000 to $63,000 annually. CORAL offers a compensation package including medical benefits, 401k matching, generous paid time off package, 12 holidays, Employee Assistance Program, and more. 

We offer a flexible working schedule where the successful candidate can set their own working hours as long as they are able to attend necessary meetings. Employees work  from a home office or approved remote location. Reliable high-speed internet connection required.Position requires prolonged computer and video conferencing use.

How to Apply

Interested candidates should submit their resume and cover letter as one document to [email protected] with Job title Coordinator, Accounting Operations and Support in the subject line.  

Please note that due to the volume of applications expected, we are not able to respond to each individual applicant. The position will be open until filled, with an immediate start date on 7/1/2026.

The Coral Reef Alliance is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender identity, sexual orientation, health status, or national origin.